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Signs Of A Good Project Management Team

Published on March 5, 2014
Tags: Internet Communication

Project management teams are the backbone of many successful businesses. Typically, a dedicated team will use their skills and expertise to plan, organise and implement different projects for various clients. In this article we’ll discuss how we approach projects here at Ampheon, and we will also be looking at what makes a good project management team.

At Ampheon, the initial stage involves selling our services to prospective clients. Once a client has signed up, that’s where the project manager steps in. Our team and the client will then work together to produce a high-end brief which covers the client’s requirements.

The first step is asking the client what problem they want to solve, and it’s the project management team’s duty to find the solution. As a simple example, the problem could be a lack of online presence, and the solution could be to create a blog.

A good project management team understands that no two clients are the same. When looking at how to tackle the client’s problem, it’s also important that all options are considered. This can sometimes mean that when a client appears to have a definitive solution to their problem, we would need to pitch other possible ideas. To be able to use initiative and come up with other solutions, the team must contain experts in the field of the client’s business area.

In effect, it is our duty to take away the administrative duties of a project from clients as much as possible. But, it’s the client’s deliverable at the end of the day, and the responsibility and control must lie with them.

Perhaps the most significant element within project management is communication, and this applies to pre, during and post-project. Without good communication between client and service provider, the project is doomed from the start. The project must be clearly defined from the outset; this means that the client must know what they are getting and how they are getting it.

There must be initial agreements on who is responsible for delivery, as well as on the frequency of communication. Does the client want updates daily? monthly? Do they want to receive these updates via e-mail? telephone? post? The client chooses the level of communication they wish to receive, which further asserts their control of the project.

From our experience, it is best to have a single point of contact, as this reduces the possibility of information being miscommunicated or not communicated at all.

Communication is particularly vital in cases where the client has its own project management team. In cases such as these, the project manager will need to agree with the client’s internal project manager on who is taking lead, and we’ll also need to decide on what team is responsible for what duties.

A good project management team is one that continues to execute high-level communication throughout the project. If there’s a change in the client’s requirements, this must be dealt with accordingly. The change could require a simple minor adjustment, but it may be a big change that would need a second-sign off. If this is the case, more time may be needed to complete the project, which could mean the client would be charged more for the service.

Organisation is another factor that can make or break projects. To help us achieve excellent organisation, our team has moved away from singular communications and instead have opted for a centralised online management tool. This tool organises and stores everything in one place, which helps to ensure that nothing is lost.

A good project management team will establish a good methodology for the way they handle each project. We at Ampheon use PRINCE2 (Projects in Controlled Environments), a UK government standard framework that covers projects of all scales. With the majority of project management teams using this standardised tool, communication is simplified and there is less chance of making mistakes.

Receiving client feedback during the project is also essential. At our company, this involves moving a project from the development stage into the testing environment. The client has the chance to see and trial the project, and report back on what they like or don’t like so that changes can be made if necessary.

After a project has been signed off and completed, a good project management team will always follow-up with the client. We send a ‘lessons learned’ report, which details feedback from both teams and suggests areas for future improvement. This report benefits both sides, and helps us to grow and develop with each new project we take on. 

By Chelsey Evans

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